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Coaching Institute Management ERP

EdTech & Institute ERP Batch Scheduling & Fees

Smart & Automated
Coaching Institute Management ERP

Streamline coaching academies and test-prep centers. Track inquiry walk-in leads, organize batch timetables, automate biometric attendance, publish mock test ranks, and manage installment fees.

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Enquiry Lead Conversion

100%

Automated Fee Tracking

150,000+

Students Enrolled

Zero

Timetable Clashes

Live System Interface (Institute Admin & Tablet Edition)

Academic Cloud Active

RITS Academy ERP • Center 01

Cloud Synced Biometric Ready

Enquiry Leads CRM

Batch Timetables

RFID Attendance

Installment Ledger

Seamless 3-Step Academy Workflow

Automated & Efficient

Lead & Enrollment

Capture student inquiries, schedule demo classes, assign batches, and set up customized fee installment plans.

Daily Classes & Attendance

Record classroom biometric/RFID attendance, broadcast parent absence alerts, and share digital study notes.

Tests & Report Cards

Evaluate chapter-wise mock tests, publish percentile scorecards on WhatsApp, and collect overdue fee installments.

Executive Summary & Academic Excellence

In today's competitive coaching industry, student retention and academic outcomes rely on disciplined operational management. RITS Coaching Institute ERP automates the entire student journey from initial walk-in inquiry to final exam ranking.

Administrators manage multi-course batches without timetable collisions, faculty share study materials and assignments, parents receive automated WhatsApp notifications, and accounts teams track fee installments effortlessly.

Integrated Inquiry Leads CRM & Follow-up Funnel

Batch-Wise Timetable & Faculty Scheduling

Biometric / RFID Attendance with Instant WhatsApp Alerts

Test Performance Analytics & Rank Generation

Core System Architecture & Modules

Admission Leads & Counselor CRM

Track prospective walk-ins, schedule counseling calls, record trial demo feedback, and monitor conversion pipelines.

Batch Timetable & Room Planner

Manage batch timings (Morning, Evening, Weekend), prevent classroom conflicts, and track faculty syllabus progress.

Course Fee Ledger & Installments

Configurable fee structures, scholarship discounts, auto-calculates installment dues, and sends fee reminder links.

Test Engine & Performance Ranks

Create chapter-wise mock tests, record negative marking scores, generate institute ranks, and issue digital progress cards.

Enterprise Features & Capabilities

Flexible Batch Management

Easily transfer students between weekday and weekend batches with retained histories.

Biometric & RFID Attendance

Connects directly with thumb scanners and smart RFID cards for automated entry logs.

WhatsApp Scorecard Broadcast

Send mock test marks, attendance summaries, and institute announcements via WhatsApp.

Auto Fee Reminders & Receipts

Automated alerts for pending fee installments with online payment gateway links.

Digital Study Material Vault

Upload chapter worksheets, DPP sheets, formula cards, and video lecture links.

Batch-Wise Leaderboards

Celebrate student performance with comparative score analysis and institute ranks.

Multi-Branch Central Control

Oversee multiple coaching branch centers, faculties, and collections from one login.

Role-Based Staff Access

Custom dashboards for front desk counselors, subject teachers, and accountants.

Supported Hardware & Peripherals

Plug & Play

Compatible with standard education biometric devices, receipt printers, and communication gateways.

Biometric Devices eSSL, Mantra, Realtime

RFID Card Readers Smart Student Badges

Fee Receipt Printers Thermal & Laser

WhatsApp SMS API Instant Parent Pings

Student Mobile App Android & iOS

Zero Cost • Full Enterprise Edition

Free Trial / 01 Month (30 Days)

Experience Coaching Institute Management ERP with full features. Includes student data import, fee structure configuration, and counselor onboarding support.

Frequently Asked Questions

Can we manage multiple branches of our coaching center from one dashboard?

Yes. RITS Coaching ERP supports multi-branch operations. Center heads manage local classes, while head office executives view unified revenue, attendance, and admissions reports.

Does the software notify parents when a student is absent?

Yes. As soon as morning or evening batch biometric attendance closes, automated absent alerts are triggered to parents' WhatsApp and SMS numbers within minutes.

How are fee installments and scholarship discounts handled?

You can configure multi-installment schedules (e.g. 3 or 4 parts) and apply approved scholarship waivers. The system auto-calculates remaining balances and generates branded fee receipts.

Can we upload PDF notes and mock test question papers?

Yes. The study material module lets teachers upload subject notes, DPP sheets, and question banks categorized by batch and subject, accessible via student mobile apps or web portal.

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